Events
Festivals, tournaments, concerts
Every task up to the big day, with a countdown and reminders before each deadline.
planomatti / Clubs and nonprofits
Clubs · events · volunteers
Project planning for clubs: organise events and projects together
In clubs and nonprofits most people volunteer, with little time and lots of messages. planomatti brings order: a timeline up to the event, a board for open tasks and clear responsibilities for the board and volunteers. Free, for any number of members and hosted in Switzerland.
- Free, no subscription
- Unlimited members
- Hosted in Switzerland
Sports day 14 June · Timeline38 days to go
Permits
Sponsoring
Volunteers
Event day
How clubs use planomatti
From sports clubs and choirs to youth groups and associations.
Board
Action items from meetings
Decisions become cards with an owner and a date instead of being forgotten in the minutes.
Volunteers
Coordinate shifts
Who takes which area? Everyone sees only what concerns them.
Finance
Sponsoring and budget
Requests, commitments and invoices as tasks with a clear status.
Communication
Promotion and social media
Posters, posts and newsletters with dates in the same plan.
Projects
Anniversary, trip, new website
Bigger plans with phases, milestones and planned vs actual.
Why planomatti suits clubs
- Unlimited members: the board, committees and all volunteers fit in, with no user limit.
- Free for good: no subscription, no credit card, no ads.
- Roles and guests: who edits and who only reads along.
- Read-only links: sponsors or the town see the status without an account.
- App and push: reminders arrive on your phone.
Example: timeline for a club festival
| When | What |
|---|---|
| 4 months before | Date, venue, budget, permit |
| 3 months before | Ask sponsors, set the programme |
| 6 weeks before | Start promotion, volunteer list |
| 2 weeks before | Equipment, shift plan, catering |
| Event day | Run the event |
| 1 week after | Accounts, thank-yous, review |
How to plan backwards from a fixed date: project timeline.
Plan your event in 5 steps
- 01“Event & campaign” template
Sign up for free and choose the template for events.
- 02Set the date
Enter the day of the event. The countdown starts right away.
- 03Tasks by area
For example catering, promotion, finance, set-up.
- 04Invite board and volunteers
By link or email, as many people as you are.
- 05Get reminders
A reminder arrives before each deadline, by push if you like.
planomatti, group chat or spreadsheet?
| planomatti | Group chat | Spreadsheet | |
|---|---|---|---|
| Who does what? | Every task has an owner | Lost in the thread | Yes, if kept up to date |
| Dates and reminders | Countdown and reminders | No | No |
| Current status | Live for everyone | Ask around | Find the latest version |
| On your phone | As an app with push | Yes | Limited |
| Members | Unlimited | Depends on the app | Unlimited |
| Cost | Free | Free | With a licence |
Only need a board? See the Kanban board and the Trello alternative.
Frequently asked questions
Is planomatti free for clubs and nonprofits?
Yes. All features are free for any number of members, with no subscription and no ads.
How many people can I invite?
There is no limit. On top come guests with read access and read-only links without an account.
Is planomatti membership management software?
No. planomatti does not manage membership fees or address lists. It is made for planning events, projects and tasks and works well alongside membership software.
Do all volunteers need an account?
Anyone who wants to tick off tasks needs a free account. People who only need to see the plan get a read-only link without an account.
Does planomatti work on mobile?
Yes. planomatti runs in the browser and can be installed as an app on iPhone and Android, with push notifications.
Less chaos before your next event.
Free, for the whole club, hosted in Switzerland.